Optio Software launches QuickRecord Suite and new version of Optio MedEx at 2005 HIMSS Conference

Dallas 15 February 2005Optio Software has launched the Optio QuickRecord Suite, a new model for achieving the electronic health record, at the 2005 Healthcare Information and Management Systems Society (HIMSS) Annual Conference and Exhibition. The QuickRecord Suite is a secure, cost-effective way to provide physicians and other caregivers with real-time access to patient information across the continuum of care. It establishes the foundation upon which a true community-based electronic health record system can be built. Optio Software's integrated electronic health record (EHR) solution helps health care organisations reduce errors, waste, delays and inefficiencies in clinical and business processes, while improving patient safety and the quality of care. The company also introduced a new version of Optio MedEx that significantly improves documents-on-demand and forms automation performance. Optio MedEx 1.2 will be generally available by the end of the first quarter of 2005.

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"Version 1.2 of Optio MedEx provides the scalability, reliability and response times that health care organisations need to support high-processing volumes and eliminate process bottlenecks in ADT, nursing and other clinical areas", stated Steve Kaye, Optio's senior vice president of marketing and product management.

Part of Optio's suite of health care software solutions, MedEx provides real-time access to electronic health care forms and other patient information without the expense and manual effort involved in processing preprinted forms. It produces bar codes, eliminating the need for manual scanning, indexing and filing. The system intercepts print-stream information or HL7 messages from hospital information systems, and provides real-time access to patient information in a secure database that supports printing, faxing and e-mail output.

MedEx version 1.2 provides:

  • Improved Navigation: The new version consolidates patient, form and printer selection on a single optimized screen, allowing users to produce document sets with just three mouse clicks.
  • Enhanced Performance: The redesigned MedEx database provides faster response times, performance and greater scalability to support even large communities of users.
  • Intelligent Search Capabilities: Users can search for patient records by using parameters such as patient ID, name, MRN and SSN, and to narrow the search by including or excluding discharged patients. MedEx 1.2 also helps users locate the desired form from among hundreds by searching based on form name, class, category and type.
  • Flexibility: Health care organisations can now filter information based on specific locations, units and groups of users. The new version also allows users to group forms into logical document sets and automatically route demographic information to every document in the set.
  • Integration with Optio Print Manager, enabling health care organisations to monitor, manage and provide failover capability for printers located in multiple sites.
  • New HL7 message support and customized processing: MedEx enables customized processing for both "no data" and "null" according to each facility's interpretation of the HL7 specification. It also provides new message support for A31 (updating personal information), handling multiple insurance carriers and multiple next of kin, and cancel discharge.

As many as 225.000 people die each year as a result of medical errors, making it the third leading cause of death in the United States, according to B. Starfield, "Is United States health really the best in the world?" published in JAMA 2000. Adoption of digital health record systems nationally could save the United States an estimated $78 billion annual in health care costs and reduce the number of deaths due to medical errors by at least 70 percent, according to "Secretary calls for $550 million health care fund to reduce deaths by medical errors", Wisconsin Technology Network, June 8, 2004. From appointing national health information technology czar Dr. David J. Brailer, to proposing seed funding for EHR programmes, the Bush Administration has made health care and health care information technology among its top domestic policy initiatives.

Optio QuickRecord Suite provides a subscription-based model that minimizes the impact on capital budgets, while providing lower total cost of ownership than monolithic system replacement strategies. The QuickRecord Intelligent Hub is based on a distributed model for an efficient community-based EHR. It indexes available information rather than storing it in a central repository, eliminating duplicate data and the network load problems associated with centralized approaches. QuickRecord accommodates paper medical records by providing forms automation and on-demand scanning, and serving as a centralized distribution point for documents via print, fax and secure browser access.

A browser-based dashboard enables medical records, clinical records, clinical staff, financial services, physicians and their staffs to access clinical information gathered from disparate systems and paper documents and presented in a Composite Patient View of the medical record for an individual patient. An e-signature module enables physicians to sign care-sensitive documents. Physicians can also enter on-line prescriptions (e-prescribing), significantly reducing the burden of paperwork on all parties, while increasing efficiency.

"The Optio QuickRecord Suite enables hospitals, group practices and integrated delivery networks to implement a system that leverages their investment in existing hospital information systems, while providing a Composite Patient View that clinicians can access through a secure connection", stated Steve Kaye. "QuickRecord Suite helps health care organisations reduce errors, waste, delays and inefficiencies in clinical and business processes, while improving patient safety and the quality of care. With our integrated EHR solution, health care organisations can start realizing a return on investment in as few as 90 days, and our subscription-based licensing model eliminates large, upfront capital outlays required by other approaches."

At health care organisations such as the Colorado Region of Banner Health and Scripps Health in San Diego, QuickRecord Suite is already providing many of the components of an EHR today. "With Optio QuickRecord Suite, we have the best of both worlds: a robust document repository combined with a composite clinical view of the patient that moves us along the path toward a comprehensive electronic medical record", stated Elaine O'Bleness, MBA, R.H.I.A., C.P.H.Q, director of health information services for the Banner Health Colorado facilities of North Colorado Medical Center, McKee Medical Center, Sterling Regional MedCenter and East Morgan County Hospital.

More than 700 health care organisations use Optio's forms automation, electronic health record and clinical document management solutions to capture, format, scan, archive and deliver real-time access to patient information at the point of need. Optio Software's imaging, output and print management solutions help enterprises reduce the cost, time and complexity of managing the entire lifecycle of their transactional documents and achieve higher levels of efficiency and accuracy in their document-driven business processes. Founded in 1981, Optio Software has world headquarters in Alpharetta, Georgia, EMEA headquarters in Paris and sales offices in Germany and the United Kingdom. More company news is available in the VMW October 2004 article Optio accelerates implementations with introduction of Rapid Document Design.


Leslie Versweyveld

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