Subscription-based solutions enable on-line access to up-to-date patient records, while eliminating paper forms

Alpharetta 20 November 2007Brenham, Texas-based Trinity Medical Center has selected Optio to deliver a complete suite of subscription-based software solutions dedicated to improving hospital operations throughout the continuum of patient care. Trinity has purchased Optio's forms automation, patient signature capture and electronic health record (EHR) solutions, including Optio Deficiency Management. The software solution suite is scheduled to be up and running by February, 2008.


Optio's technology provides small hospitals with an affordable way to upgrade their paper-based systems with on-line access to up-to-date patient records, as well as leading-edge forms automation technology that reduces the costs of paper-driven process and increases patient safety.

Before making the decision to go with Optio, Trinity was told by several EHR vendors that their 60-bed facility was too small to benefit from their solutions. "We were impressed that Optio's solutions were tailored to rural facilities", stated Sharon Schwartz, Health Information Management (HIM) Director, Trinity Medical Center. "Optio's technology will allow us to become completely automated when it comes to patient records processing."

Another important factor in Trinity's decision-making process was Optio's integration capabilities. "It was important for us to find a solution that worked well with our Meditech hospital information system. The fact that Optio integrated seamlessly with Meditech and could point to satisfied Meditech/Optio customers made a big influence on our final decision."

Elimination of paper filing systems was another objective for Trinity that Optio's solutions will help them achieve. "Optio's forms automation solutions will streamline document processes and alleviate filing problems due to lack of storage space. We hope to cut our forms printing completely for patient records within 18 months", stated Sharon Schwartz. "Eventually paper forms will not exist at Trinity; they will be completely automated and stored in Optio QuickRecord for direct, real-time access by our staff and physicians."

Optio's Deficiency Management solution, which works with QuickRecord to accelerate chart management and completion, will help Trinity take their EHR processes one step further. "Trinity's deficiency management practices are very good right now. But with Optio, we will be able to take them one step further by allowing physicians to complete charts from their laptops at home. Optio Healthcare's solutions will make it easier for our staff and physicians to become even more efficient in less time", stated Sharon Schwartz.

"The switch from paper to electronic health records is something that all hospitals are moving toward", stated Mike McGuire, Optio's senior vice president and general manager of health care sales and service. "For many health care facilities throughout the United States, Optio's subscription-based suite of health care solutions is a natural decision, as it provides smaller hospitals with an affordable means of upgrading their technology to industry standards with minimal risk or capital outlay."

Optio Software, with 25 years of experience and more than 5500 clients, worldwide, provides software solutions dedicated to improving and automating the complete lifecycle of document-intensive processes, while extending the value of their Enterprise Resource Planning and Hospital Information Systems. More than 5500 organisations rely on Optio Software for innovative business-process improvement solutions that allow them to reduce transactional activities and focus on core responsibilities. Headquartered in Alpharetta, Georgia, Optio Software maintains European, Middle Eastern and African (E.M.E.A.) headquarters in the United Kingdom and sales offices in the United States, France, Germany and The Netherlands.

More than 700 health care organisations use Optio's affordable, legal Electronic Health Record (EHR), forms automation, clinical document management, imaging and advanced labeling solutions to capture, format, scan, view, sign, and archive patient information. Optio's technology delivers real-time access to patient information throughout the continuum of care, while improving patient safety and ensuring compliance with industry requirements. More company news is available in the VMW October 2007 article Five United States hospitals and DTE Consulting select Optio's comprehensive EHR, forms automation and document management solutions.

Leslie Versweyveld

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